An Example Wedding Reception Running Sheet Or Event Plan

Here’s a sample of what you’ll need to include on your running sheet or event plan for your wedding reception or wedding dinner.

Pre-Dinner drinks

A lunch or dinner function always starts with pre-dinner drinks and hor d’oeuvres. This will start at the time you have elected for your reception to start. For example 6:00pm. The Bridal party will usually be served their drinks and hor d’oeuvres in a private room. Pre-dinner drinks are for a duration of approximately 30 – 45 minutes, after which your guests are seated in the main dining room. The MC will advise the Bridal party when it’s time to be presented and will then announce your party into the reception.

You should list the order in which you would like the bridal party to be introduced. Bridesmaids and groomsmen usually are introduced pair by pair, with the bride and groom introduced last. You should write down precisely how you would like yourselves (bride and groom) to be introduced.. eg; Anne & John; Anne & John Smith; Mr and Mrs Smith; Anne Jones and John Smith.)


After the bridal party is seated is the best time for a welcome speech and / or Grace. If you want either or both, who will do this? The MC or a family member.

Entree is then served. After entree, the Bride and Groom will usually have time to circulate among their guests. The MC will let you know when main course is about to be served. After main course is cleared and the champagne is poured, the speeches will commence.

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